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Student Athlete Appearance Form

Student Athlete Appearance Rules & Guideliness

  • All student athlete requests must come directly to the athletics compliance office via the website and arrangements will be coordinated with the teams through the marketing staff at the UND Athletic Department.
  • Student-athletes will not be asked to do community service during the first week of classes, last week of classes, or finals week. Student athletes are available on a limited basis in summer months.
  • Unless pre-arranged with the Director of Marketing, all Student Athlete appearance requests must be submitted at least 1 week prior to the event. Any requests submitted within 1 week of event will be automatically denied by the marketing department.
  • A student-athlete may not make an appearance that will interfere with his/her class attendance, workout schedule, athletic practice or study hall.
  • Student-athletes will not be asked to do community service during the first week of classes, last week of classes, or finals week. Student athletes are available on a limited basis in summer months.
  • Per NCAA rules, the University of North Dakota staff and student-athletes are NOT permitted to participate in fundraising activities or promotions that will directly or indirectly benefit any student(s) in grades 9-12.
  • A student-athlete may not make an appearance that will interfere with his/her class attendance, workout schedule, athletic practice or study hall.
  • No individual student-athlete shall be asked to participate in community service during the championship season of his/her sport.
  • Student-athletes may not accept extra benefits. Example of extra benefits include T-Shirts, CD's, tapes, posters, money, gift certificates, etc. (i.e. anything of value).
  • A student-athlete may not make an appearance that is sponsored or cosponsored by an organization whose interest is contrary to NCAA bylaws.
  • Any event schedule for a student-athlete must have a beneficial purpose. Student-athletes will not make appearances merely to sign autographs or to have their pictures taken.
  • The student-athlete's name, picture, or appearance is not utilized to promote the commercial ventures of the agency.
  • Advertisements of the student-athletes that include, but are not limited to, print, radio, and/or television must be approved by the Athletic Department prior to the advertisement. No changes may be made once the advertisements are approved.
  • A representative from the UND Athletic Department may accompany student-athletes to their community service appearance.
  • All appearances are subject to approval by the Athletic Department, which expressly reserves the right to refuse any request for any reason. The Athletic Department also reserves the right to substitute a student-athlete for another if the need arises.
  • Requesting parties should not call the athletic office to inquire about the request. Requesting parties will be contacted when the form has been processed.
  • Requests will only be approved for non-profit organizations and benefit events, in the state of North Dakota and the surrounding region.
  • A charitable or non-profit agency may use a student-athlete's name, picture or appearance to support it non-commercial ventures, but as stipulated by NCAA Bylaw 12.5.1.1 (a-i), a student-athlete may participate in charitable or non-profit promotions only under the following conditions:


    • Required Fields in Bold

NCAA Bylaw 12.5.1.1 (a-i)

(a) The student-athlete receives written approval to participate from the director of athletics (or his or her designee who may not be a coaching staff member), subject to the limitations on participants in such activities as set forth in Bylaw 17;

(b) The specific activity or project in which the student-athlete participates does not involve cosponsorship, advertisement or promotion by a commercial agency other than through the reproduction of the sponsoring company's officially registered regular trademark or logo on printed materials such as pictures, posters or calendars. The company's emblem, name, address and telephone number may be included with the trademark or logo. Personal names, messages and slogans (other than an officially registered trademark) are prohibited;

(c) The name or picture of a student-athlete with remaining eligibility may not appear on an institution's printed promotional item (e.g., poster, calendar) that includes a reproduction of a product with which a commercial entity is associated if the commercial entity's officially registered regular trademark or logo also appears on the item;

(d) The student-athlete does not miss class;

(e) All moneys derived from the activity or project go directly to the member institution, member conference or the charitable, educational or nonprofit agency;

(f) The student-athlete may accept actual and necessary expenses from the member institution, member conference or the charitable, educational or nonprofit agency related to participation in such activity;

(g) The student-athlete's name, picture or appearance is not utilized to promote the commercial ventures of any nonprofit agency;

(h) Any commercial items with names or pictures of student-athletes (other than highlight films or media guides per Bylaw 12.5.1.8) may be sold only at the member institution at which the student-athlete is enrolled, institutionally controlled (owned and operated) outlets or outlets controlled by the charitable or educational organization (e.g., location of the charitable or educational organization, site of charitable event during the event); and

(i) The student-athlete and an authorized representative of the charitable, educational or nonprofit agency sign a release statement ensuring that the student-athlete's name, image or appearance is used in a manner consistent with the requirements of this section.

NCAA Bylaw 12.5.1.1.2 - Promotions Involving Commercial Locations/Sponsors

A member institution or a charitable, educational or nonprofit organization may use the appearance, name or picture of an enrolled student- athlete to promote generally its fund-raising activities at the location of a commercial establishment, provided the commercial establishment is not a cosponsor of the event and the student-athlete does not promote the sale of a commercial product in conjunction with the fund-raising activity. A commercial establishment would become a cosponsor if the commercial establishment either advertises the presence of the student- athlete at the commercial location or is involved directly or indirectly in promoting the activity.

For-profit entities interested in partnerships with UND Athletics should contact Nick Jensen (Nicholas.C.Jensen@athletics.UND.edu, 701.777.5373)

 
Basic Information Section
Organization Name
 
Name of Authorized Representative/Main Contact
 
Phone Number
 
Fax Number
 
Email Address
 
Event Date
 
Event Time
 
Event Site
 
Event Address
 
Time Athletes Need to Arrive
 
Time Athletes Needed Until
 
Main Contact Athletes Should Look For When They Arrive
 
Please provide link(s) to event flyer or where we can find more event details. If this is not possible please email (alexander.kroke@my.und.edu) or fax (701.777.2285) the event flyer in. Text box should also be used to provide more event details.
 
Describe the Responsibilities of the Student-Athletes in Attendance
 
Any Other Information to Provide About Event?
 
Type of Organization (Please Check Those That Apply)
 
Educational Agency
Non-Profit Organization
Recognized UND Organization
None of the Above
If none of the above, please describe event
 
 
Specific Information Section
Please list names/sports of requested individuals. This does not have to be specified.
1.
 
2.
 
3.
 
4.
 
5.
 
6.
 
7.
 
8.
 
9.
 
10.
 
Will funds be raised through this event?
 
Yes
No
If yes, how will the funds be used?
 
Will the Student-Athlete(s) be given actual and necessary expenses for participation (i.e. meals, gas) or gifts?
 
Yes
No
If yes, please list expenses covered and/or gifts including amount
 
Additional details/comments/questions?
 
 
AUTHORIZED AGENCY REPRESENTATIVE: By signing below, I attest that I have read and understand the NCAA rules governing the appearance/promotional activities involving the student-athlete(s) and my organization agrees to comply with the rules to ensure the eligibility of the student-athlete(s). I understand that my request may be approved based on the information provided on this form and any changes require completion of a new request form.
Name/Signature
 
Date
 
 
For Internal Use Only:
Director of Athletics/Designee Signature - Date
 
Compliance Signature - Date
 
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