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Donation Request Form

Donation Requests: Rules & Guidelines

  • All donation requests must come directly to the athletic office and arrangements will be coordinated with the teams through the marketing staff at the UND Athletic Department.
  • All requests must be submitted at least 1 week prior to the event. Donation requests less than 4 weeks prior to the event are not guaranteed to be available for pickup by the event.
  • Requesting parties should not call the athletic office to inquire about the request. Requesting parties will be contacted when the form has been processed.
  • Requests will only be approved for non-profit organizations and benefit events, in the state of North Dakota and the surrounding region.
  • Only one request for donation per organization per fiscal year. (Fiscal year runs July 1- June 30)
  • Donation requests can be made for up to 2 single-game tickets to any sport, except men's hockey due to ticket availability.
  • Donation requests for gifts or personal use will be denied. Athletic programs have designated days throughout the year in which autographs may be sought. Example: Meet the Team events, Post-game autograph sessions, North Dakota Hockey Fan Fest, etc.
  • UND Athletics does not honor requests for monetary donations.
  • The requesting party will be required to make arrangements to pick up all donated item except for tickets.
  • NCAA Violations: It is a violation of NCAA policy to issue tickets or other promotional items to high school groups, or organizations comprised of youth members who are in high school. Therefore, we may not issue complimentary tickets or donations of any kind to high school clubs, teams, other misc. groups, or junior hockey programs.
  • Note: Requests between April 15 and August 15 for autographed items are approved on an extremely limited basis. If the event falls during this time, we suggest the requesting party make the request during the school year.

    • The University of North Dakota athletics department works to fulfill donation requests for a large number of non-profit organizations throughout the community and surrounding area. There are hundreds of requests for memorabilia, player appearances, and speaking engagements each year. Due to the high volume of requests each year, and also to NCAA rules and regulations, the preceding guidelines must be followed to assure fairness. We reserve the right to refuse any request. Please know that all requests are given serious consideration.



    Required Fields in Bold
 
Basic Information Section
Organization Name
 
Name of Authorized Representative/Main Contact
 
Phone Number
 
Fax Number
 
Email Address
 
Name of Event
 
Event Date
 
Event Time
 
Event Site
 
Event Address
 
Date Requested Item Needed By
 
Please provide link(s) to event flyer or where we can find more event details. If this is not possible please email (alexander.kroke@athletics.und.edu) or fax (701.777.2285) the event flyer in. Text box should also be used to provide more event details.
 
 
Questions Section
What type of groups is your organization?
 
Non-profit
Educational
Benefit
Other
If other, please describe event
 
Is this a fundraising activity?
 
Yes
No
If no, please describe what donation is for in space below
 
Will the funds raised from this event benefit any students in grades 9-12?
 
Yes
No

If yes, please STOP here. It is NOT PERMISSIBLE for an institution or its representatives to participate.


If no, please contine answering the following questions about your event. Do not skip any questions.
What is the age of the person that the donation is benefiting?
 
What type of fundraising event is it?
 
Silent Auction
Raffle
Giveaway
Not a fundraising event
Other
If other, please describe event
 
What will the money being raised be used towards?
 
 
Requested Item Section
What item are you requesting? (You may only select one item) NOTE: Signed items from the Men's and Women's Hockey team are currently unavailable due to post-season play. Waiting period to receive autographed item starts after season ends (up to 4 weeks)
 
If your request is approved, donation of cash or check to "UND" will be required upon pick up.
Additional details/comments/questions?
 
AUTHORIZED AGENCY REPRESENTATIVE: By signing below, I attest that I have read and understand the NCAA rules governing the appearance/promotional activities involving the student-athlete(s) and my organization agrees to comply with the rules to ensure the eligibility of the student-athlete(s). I understand that my request may be approved based on the information provided on this form and any changes require completion of a new request form.
Name/Signature
 
 
Date
 
 
For Internal Use Only:
Director of Athletics/Designee Signature - Date
 
Compliance Signature - Date
 
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